If you contact Epic, it may keep a record of the communication
You may contact Epic through the methods listed on its websites. If you do, Epic may keep a record of the communication to help answer or resolve the matter you contacted it about. You decide how much information to share when you make contact.
Supporting quotations
If you contact us, we may keep a record of the communication to help answer or resolve the matter you contacted us about.
You can decide how much information you want to share with us in those cases.
Qualifications & exceptions
Record is kept to help answer or resolve the matter you raised, as stated.
How much you share is up to you.
Not stated here
How long the record is kept is not stated in this paragraph.
Data Access & Collection · Company practice
Campus tour sign-ups collect name, email and phone, stored in Microsoft Bookings
If you sign up for a campus tour through the form on Epic's Visiting Us page, you provide your name, email address and phone number. That information is stored in Microsoft Bookings, a Microsoft service, and the policy points to Microsoft's website for more detail.
Supporting quotations
You may sign up for a campus tour by providing us with your name, email address, and phone number via the sign-up form on our Visiting Us page.
your information will be stored in Microsoft Bookings
Qualifications & exceptions
Applies to people who sign up for a campus tour through the Visiting Us page form.
Not stated here
Microsoft's handling of the information, and how long it is kept, are not described here beyond the link to Microsoft's website, which is not supplied.
Data Access & Collection · Company practice
Epic's servers may automatically record browser, device, IP address and request details
When you use Epic's websites, its servers may automatically collect and record information, in most cases generated by technologies such as cookies, flash LSOs, web beacons and clear GIFs. Your browser or device may tell Epic your browser type, language preference, IP address (which may tell Epic generally where you are located) and the type of device or system you used. Your browser may also tell Epic the time and date of your request, the page that led you to the website and, if applicable, what you typed into a search engine that led you there. This section lists what is collected; it does not state purposes for this log information.
Supporting quotations
When you use Our Websites, our servers may automatically collect and record information.
In most cases, this information is generated by technologies, such as
Your browser or device may tell us your:
Browser type
Language preference
Internet Protocol (IP) address (which may tell us generally where you are located)
Type of device or system you used
Your browser may also tell us:
The time and date of your request
The page that led you to Our Website
What you typed into a search engine that led you to Our Website, if applicable
Qualifications & exceptions
'May' automatically collect: describes what Epic's servers can receive, not a promise that every item is recorded every time.
IP address may indicate general location.
Search-engine terms are included only if applicable.
Not stated here
Purposes and retention for this automatically collected information are not stated in this section.
Data Access & Collection · User right or choice
Choosing a language on the MyChart Site sets a cookie you can clear
If you select a language preference on Epic's MyChart Site, Epic places a cookie in your browser to keep your language selection. You may clear this cookie at any time in your browser settings.
Supporting quotations
If you select a language preference on our MyChart Site, we will place a cookie in your browser to maintain your language selection.
You may clear this cookie at any time in your browser settings.
Qualifications & exceptions
Applies to the MyChart Site (mychart.org) when you select a language preference.
You clear the cookie yourself through browser settings.
Not stated here
The policy does not say how long the cookie lasts.
Data Access & Collection · Company practice
Taste of Epic Site uses Squarespace required cookies; Squarespace separately collects data
Epic builds its Taste of Epic Site on Squarespace, so that site includes Squarespace's functional and required cookies. Epic says it does not use the optional Squarespace analytics and performance cookies. Independently of Epic, Squarespace collects information about visitors to sites built on its platform, as described in section 4(b) of Squarespace's own privacy policy, which is not part of this document.
Supporting quotations
We use Squarespace to build our Taste of Epic Site
Note that Epic does not use the optional Squarespace
independent of Epic, Squarespace collects information about you when you visit our websites built on the Squarespace platform
Qualifications & exceptions
Applies to the Taste of Epic Site (uwcs.epic.com), which is built on Squarespace.
Epic's statement that it does not use the optional cookies does not limit what Squarespace collects independently.
Not stated here
What Squarespace collects and how it uses it are not stated here; the cited Squarespace policy section is not supplied.
Data Access & Collection · Company practice
Epic's websites do not respond to Do-Not-Track signals
Because there is no uniform standard for recognizing Do-Not-Track signals, Epic's websites do not respond to them. If a standard is adopted in the future and Epic follows it, Epic says it will describe its approach in an update to this policy.
Supporting quotations
As a result, Our Websites do not respond to DNT signals.
If a standard for recognizing DNT signals is adopted in the future and we follow that standard, we will inform you about our approach in an update to this Privacy Policy.
Qualifications & exceptions
Current practice: no response to DNT signals.
The future commitment depends on a standard being adopted and Epic following it.
Data Access & Collection · Company practice
Careers Site applications collect demographic, work, education and legal-status details with your consent
When you apply through Epic's Careers Site, Epic may ask for information so it can evaluate you as a candidate and meet certain legal obligations. The information you provide directly to the Careers Site as part of the application is collected with your consent, in addition to the information collected through Epic's websites generally. It may include demographic information (race, gender, veteran status and disability status), contact information, your qualifications, skills, experience and education, your employment history and salary, whether you have a disability for which Epic can make reasonable accommodations during recruitment, and your legal status to perform the position in the region where it is based. 'May include' means the list is not necessarily complete.
Supporting quotations
Information You Provide to Our Careers Site
we may ask you for certain information so we can evaluate you as a candidate and meet certain legal obligations
The information you provide directly to our Careers Site as part of the application process is collected with your consent
Demographic information, including race, gender, veteran status, and disability status
Contact information
Details of your qualifications, skills, experience, and education
Information about your employment history and salary
Whether you have a disability for which we can make reasonable accommodations during the recruitment process
Information about your legal status to perform the position for which you apply in the region where the position is based
Qualifications & exceptions
Applies to job applicants using the Careers Site (careers.epic.com).
Information provided directly through the Careers Site is described as collected with consent.
The list is introduced with 'may include', so it is not stated to be exhaustive.
Not stated here
Which items are required and which are optional is not stated here.
Whether demographic items are separated from hiring decisions is not stated.
Data Access & Collection · Company practice
Recruitment information comes from your application, resume, tests, transcripts and third parties
During recruitment, you may provide information through the Careers Site application form, your resume or CV if you submit one, tests or other assessments, and copies of transcripts or other documents you submit. Epic also collects information from third parties, including previous employers and educational institutions.
Supporting quotations
How Do We Collect Your Information?
During the recruitment process, you may provide information to us in the following ways:
The application form on the Careers Site
Your resume or CV (if you submit one with your application)
Tests or other forms of assessments administered during the recruitment process
Copies of transcripts or other documentation submitted by you during the course of your application
Information collected from third parties, including previous employers and educational institutions
Qualifications & exceptions
Resume or CV only if you submit one.
The list of third-party sources is introduced with 'including', so other sources may exist.
Not stated here
The policy does not say how Epic chooses which third parties to contact or whether you are told in advance.