Policy covers nine listed Epic websites, for website visitors and job seekers
This is Epic Systems Corporation's privacy policy for the websites it lists: epic.com, careers.epic.com, cosmos.epic.com, link.epic.com, mychart.org, mychartcentral.com, shareeverywhere.epic.com, uwcs.epic.com and efficiency.epic.com. The title names website visitors and job seekers as the audience, and the policy says it describes how Epic collects and uses your information when you visit those sites. A later privacy-rights paragraph also refers to 'other websites that link to this policy', so the list may not be the only sites the policy reaches. This section lists websites only and does not say whether other Epic products, such as mobile apps, are covered by this document.
Details
Who
Epic Systems Corporation (Epic)
What it does
Describes how it collects and uses your information
What it covers
Information of people who visit the listed websites, including website visitors and job seekers
Condition
When you visit one of the listed websites
Exception
Rights paragraph also refers to other websites that link to this policy
Supporting quotations
Epic Website Privacy Policy for Website Visitors & Job Seekers
Epic Systems Corporation
This Privacy Policy describes how we collect and use your information when you visit the websites listed below
epic.com
careers.epic.com
cosmos.epic.com
link.epic.com
mychart.org
mychartcentral.com
shareeverywhere.epic.com
uwcs.epic.com
efficiency.epic.com
other websites that link to this policy
Qualifications & exceptions
Applies to information Epic collects and uses when you visit the listed websites.
A later paragraph says rights apply to information sent to Epic through Epic.com and 'other websites that link to this policy', which is wider than the list.
Not stated here
Which other websites, if any, link to this policy is not stated.
Whether Epic's mobile apps or other products fall under this policy is not stated in this section.
This version is dated March 23, 2026; English is the official text
This version of the policy is marked 'Last Updated: March 23, 2026'. Epic says the English text is its official version and that machine translations are offered for convenience. The source does not say what happens if a translation differs from the English text.
Details
When
Last updated March 23, 2026
Who
Epic
What it covers
Official English version and machine translations
Supporting quotations
Last Updated: March 23, 2026
We maintain the official version of our policy in English and make machine translations available for your convenience.
We maintain the official version of our policy in English and make machine translations available for your convenience.
Qualifications & exceptions
Translations are machine translations, offered for convenience.
Not stated here
The source does not say how a conflict between a translation and the English version is handled.
Legal Rights & Agreement Rules · Permission or license
Epic may change the policy at any time, effective as soon as published
Epic may update this policy at any time, and updates take effect as soon as they are published. The policy tells you to check back from time to time to review the most current version. This paragraph does not promise advance notice or direct notification of changes.
Details
Who
Epic
What it does
May update the policy at any time
When
Updates are effective as soon as they are published
Condition
Reader should check back from time to time for the current version
Supporting quotations
We may update this policy at any time, and future updates are effective as soon as they are published.
you should check back from time to time and make sure that you have reviewed the most current version of this policy
Qualifications & exceptions
Effective as soon as published, not on a later date.
The reader is expected to check back for the current version.
Not stated here
Whether Epic notifies people of changes beyond posting is not stated in this paragraph.
Legal Rights & Agreement Rules · Company commitment
Epic processes applicant data with consent and also relies on a legitimate interest in managing recruitment
In addition to processing your data with your consent, Epic says it has a legitimate interest in processing your data to manage its recruitment process and assess whether you are a viable candidate.
Details
Who
Epic
Why
Manage the recruitment process and assess whether you are a viable candidate
Condition
Consent, plus Epic's stated legitimate interest
Supporting quotations
In addition to processing your data with your consent, Epic has a legitimate interest in processing your data to manage our recruitment process and assess whether you are a viable candidate for a career at Epic.
Qualifications & exceptions
Two stated bases: your consent and Epic's legitimate interest in managing recruitment and assessing candidates.
Not stated here
The paragraph does not say which uses rest on consent and which on legitimate interest.
Legal Rights & Agreement Rules · Restriction or exception
Epic is not responsible for linked sites or embedded third-party media
Epic's websites link to other sites and may contain embedded media hosted by third parties, such as YouTube videos. Epic says it is not responsible for the content or privacy practices of other sites, and encourages you to read the privacy statements of any other site that collects your information.
Details
Who
Epic
Exception
Not responsible for the content or privacy practices of linked or embedded third-party sites
What it does
Encourages you to read other sites' privacy statements
Supporting quotations
Links to Other Sites
Our Websites contain links to other sites and may contain embedded media hosted by third parties, such as YouTube videos. Epic is not responsible for the content or privacy practices of other sites.
to read the privacy statements of any other site that collects your information
Qualifications & exceptions
Epic disclaims responsibility for other sites' content and privacy practices.
Not stated here
Which third parties receive information when you view embedded media is not stated.
Legal Rights & Agreement Rules · User right or choice
GDPR requests go to your healthcare organization for its data and to Epic for data Epic holds
If you are a GDPR data subject with questions about personal data held by a healthcare organization that uses Epic software, you should reach out to that organization. For personal data Epic itself holds, such as if you applied for a job through the Careers Site or submitted your contact information through the form linked on the Provider Efficiency Training Site, you can exercise your rights by contacting Epic at PrivacyInquiriesEurope@epic.com. The examples are introduced with 'for example', so they are not a complete list of the data Epic holds.
Details
Who
GDPR Data Subjects
What it does
Contact the healthcare organization for its data; contact Epic at PrivacyInquiriesEurope@epic.com for data Epic holds
Where
GDPR / European site visitors
Condition
Data held by a healthcare organization versus data held by Epic
Supporting quotations
For European Site Visitors: GDPR and the US Data Privacy Framework
If you are a Data Subject as defined by GDPR and you have questions related to personal data held by a healthcare organization that uses Epic software, you should reach out to your healthcare organization for requests related to that personal data.
If you have questions related to your personal data held by Epic (for example, if you have applied for a job via our Careers Site or submitted your contact information to Epic via the form linked on the Provider Efficiency Training Site), you can exercise your rights by contacting Epic at PrivacyInquiriesEurope@epic.com.
Qualifications & exceptions
Applies to people who are Data Subjects as defined by GDPR.
Requests about data held by a healthcare organization go to that organization, not Epic.
The Careers Site and Provider Efficiency Training form are examples of Epic-held data.
Not stated here
Which GDPR rights are available, and any response timelines, are not described in this paragraph.
Legal Rights & Agreement Rules · User right or choice
EEA, UK and Swiss residents may have rights over information sent to Epic; details are in a separate policy
If you are a resident of the European Economic Area, the United Kingdom or Switzerland, you may have certain rights related to personal information you send to Epic directly to facilitate your use of certain features on Epic.com and other websites that link to this policy. The paragraph points to the Epic US Data Privacy Framework Privacy Policy for details. That separate policy is not part of this document and its contents are not supplied.
Details
Where
European Economic Area, United Kingdom, Switzerland
What it covers
Personal information you send to Epic directly to facilitate use of certain features
What it does
May have certain rights; details in the Epic US Data Privacy Framework Privacy Policy
Supporting quotations
if you are a resident in the European Economic Area, the United Kingdom, or Switzerland, you may have certain rights related to your personal information you send to Epic directly to facilitate your use of certain features on Epic.com and other websites that link to this policy
Details about this can be found in the
Qualifications & exceptions
Applies to residents of the EEA, the UK or Switzerland.
Covers personal information sent directly to Epic to facilitate use of certain features on Epic.com and other websites that link to this policy.
'May have' certain rights: the paragraph does not list them.
Not stated here
The rights themselves and how to exercise them are in the Epic US Data Privacy Framework Privacy Policy, which is not supplied.
California residents are referred to a separate Privacy Notice for California Residents
For California residents, this policy tells you to visit Epic's separate Privacy Notice for California Residents. This document does not set out California-specific rights or practices itself, and the separate notice is not supplied here.
Details
Where
California
What it does
Directs California residents to a separate Privacy Notice
Supporting quotations
For California Residents
Please visit our Privacy Notice for California Residents.
Qualifications & exceptions
Applies to California residents.
Not stated here
The content of the California notice, including any rights, is not part of this document.
Legal Rights & Agreement Rules · Procedure
Epic privacy contacts: phone and email, plus a Data Protection Officer and EU Representative address
For questions about this policy, you can contact Epic at +1 608-271-9000 or PrivacyInquiries@epic.com. To reach Epic's Data Protection Officer or EU Representative, email EUPrivacyInquiries@epic.com or call +1 608-271-9000.
Details
What it does
Contact Epic by phone or email about this policy
Who
Data Protection Officer or EU Representative
Supporting quotations
If you have any questions about this policy, contact us at +1 608-271-9000 or at PrivacyInquiries@epic.com.
If you need to contact our Data Protection Officer or EU Representative, please email EUPrivacyInquiries@epic.com or call +1 608-271-9000.
Qualifications & exceptions
General policy questions use PrivacyInquiries@epic.com; the Data Protection Officer or EU Representative use EUPrivacyInquiries@epic.com.